This post is also available in: German
In the current edition of german retail technology magazine, Marina Sennet, Director HazMat Compliance Solutions at 1WorldSync, writes on companies risks of missing a harzardous substances management and how to ensure to annul them.
Since 2015 european trade has new regulations to handle chemicals and hazardous substances. As it is extensive and difficult for trading companies to keep all safety data sheets up to date, 1WorldSync offers an appropriate service for that.
Hazardous substances in trade is more prevalent than you think.
Since mid-2015, new regulations apply in trade for managing chemicals and hazardous substances. “What does this mean to me?” a supermarket manager might ask, “After all, there are no paints or hazardous materials on my shelves!”. However, it is not quite that simple. The new hazardous goods regulations apply even to the so called “harmless” products used in everyday life such as whipped cream, hair spray or even nail polish remover that contain chemicals such as propellants or solvents.
What are the risks involved for retail trade?
CLP regulation compliance labeling is mandatory for dispensing hazardous materials. Exceptions only apply for sale of existing stocks. Besides staying compliant, safety data sheets must be up-to-date and need to be provided for all related products at the point of sale. Ignoring or just partially implementing these specifications will displeasing to consumers, environmentalists, and consumer advocacies of consumer protection and will bring on immeasurable consequences for the entire organization. As this was once seen as a minor matter in the past, now has become an issue of critical importance to business. Continuous management of accurate and complete product information on hazardous substances has become a strategic mission of importance for organizations.
Fragmented and incomplete product information for hazardous substances mean treacherous day to day trade risk practices.
Implementing specifications compliance with statutory provisions is not always easy or apparent with organizations. Safety Data sheets have posed many problems in the industry including:
- The GLN and GTIN information is not incorporated into safety data sheets.
- 5 % of all safety data sheets are missing
- Safety data sheet duplication from more than one supplier (which one should be used?)
- 35 % of all safety data sheets are non-compliant
- 25 % of safety data sheets are inconsistent with product labels
- 16 % of required HazMat data is missing or incomplete
In addition, inadequate or missing safety data sheets can pose the following problems for organizations:
- Inability to manage processes for safety data sheet collection including: updates and distribution within the organization, stores and or distribution centers
- Disrupted processes for the management of GDSN product information versus HazMat product information (rather than one single pipe for all product information combined)
Even for regular business operations, these inadequacies pose great legal and brand reputation risks which result in additional costs and internal efforts. These what seem to be “small” issues can spiral completely out of control in case of unforeseen events, such as outbreak of a fire in a hardware store. Especially if this has been caused by a hazardous substance and its emissions cannot be found. In this case, you would not want be in the shoes the store manager, nor of the people living in the vicinity. Not to mention, the ecological risks involved.
So what does this all mean? It means the best solution to avoid these types of situations is to have all product information including hazardous substances come from one single reliable source. 1WorldSync’s HMC’s solution can help solve this.
Continuous research, updating and documenting hazardous substances and the related safety data sheets is not only an inefficient task for individual brands or recipients, but also one that has great risks. 1WorldSync’s comprehensive HMC services can help solve. Our extensive package provides accurate and robust product information relating to hazardous substances which helps to ensure legal compliance for safety data sheets and EDP product information. Our services include:
- Identification of all hazardous materials in accordance with GHS/CLP.
- SDS collection and constant updates from manufacturers
- Validation of SDS and HazMat data per product (trusted data).
- Extraction and mapping of relevant HazMat and dangerous goods attributes into GDSN XML
- Supplementing GDSN data with a link to the safety data sheet PDF.
- Distribution of all product information towards manufacturer’s trading partners (seamless synchronization via a single pipe).
As the leading multi-enterprise product information network, helping more than 17,000 global brands and their trading partners in 60 countries – we understand the importance of trusted product information. Having reliable product information for hazardous substances has become a necessity for organizations across the world. And finally, I will leave you with this question…Would you want to be that store manager?
This article was written by Martina Sennet.